HRMS in India has been evolving with time. HRMS, abbreviated for a human resource management system, is responsible for the management of the workforce of the entire organization. Automation of payroll and workforce management started to gain popularity and became a trend in the 1970s. The very first resource that aimed to integrate the human resource function was SAP R/2 in the year 1979. This system combined data saving time for the HR team. It helped in aligning the process in a mainframe environment.
The very first ever client-centered HR system was introduced in the market by Peoplesoft. This system was later brought by Oracle in the year 2005. The application has evolved with a fully automated system that decreases human intervention with time. The motto of HRMS software is to decrease the workload of the HR team and maintain a 100 percent error-free HRMS within the organization.
To gain a better understanding of the evolving HRMS system let’s take a tour of the features and how they have changed with time:
Management of data
Management of data has evolved with time. The very first system aimed at integrating the data. Earlier the HR team stored data on huge files, excel sheets. This data was entered manually which created huge room for error. With the HRMS software in India and other developing countries, auto-generation of data saved time and diminished the room for error. It empowered the employees to update their own data.
The newly hired employees can update their personal information with the assistance of credentials generated by the It team. The application assists the employee to keep track of one’s own performance as they can track the numbers achieved. It builds a transparent bridge between the employee and the employer. It provides easy access to the admin team and the employee to smoothen the functioning of the organization.
Recruitment has evolved with time. The changes witnessed in recruitment have been remarkable. Earlier, job descriptions were printed in newspapers with the date of the interview. It required the potential candidate to visit for a face-to-face round of interviews.
With time there has been an increase in the platform to post job descriptions. HRMS software has developed features that assist in recruitment. It empowers the recruitment team to post job descriptions on various platforms including naukri.com and LinkedIn, etc. the potential candidates can apply online. The resumes start to pour in. HRMS software filters the potential candidates in accordance with the required qualification and candidates about the status of the application.
Each organization has its own set of policies to empower the employees with various benefits. The laws enforced by the state and federal government ensure that no employee is exploited and receives benefits against the services rendered by them for the organization. These policies are combined with various terms and conditions.
These terms and conditions have the potential to perplex the employees. HRMS aims to provide easy access to the employees to gain a better understanding of the eligibility criteria. It auto-updates the changes amended by the state and federal government. It notifies the employee about the dues and provides easy access to fulfill the requirements to claim the benefits bestowed by the organization and the government.
These are a few areas that show evolving HRMS software. The decade has changed. technological advancements have taken over the world of work in a way that each functioning is in one way or the other automated. Having said that, as a coin has two sides, these developments have their own set of challenges as well.
The advancing technology has increased the risk of cybercrime. It becomes imperative for the employer to ensure that these applications are protected with a well-versed security system. There is no doubt that these applications are a step towards the new world of work. But if the application fails to protect the data or function in a cohabiting environment, it has the potential to slow down the functioning of the organization. This is why employers should opt for applications such as HROne in India for the smooth functioning of the organization.